Sep 30, 2010

How do I import a study citation into EndNote/RefWorks/etc.?

EndNote X4+ Users

If you click on Export > Citation > RIS, EndNote should automatically import the citation. If the citation comes through with the reference type "Computer Program," you'll need to update your RIS import filter, which can be obtained from EndNote's Web site. Simply download the file and place it in the EndNote X4/Filters folder; it will replace the pre-existing "RefMan RIS.enf" file.

Older Versions of EndNote

If you click on Export > Citation > RIS, EndNote should automatically import the citation. Unfortunately, the citation will come through with the reference type "Computer Program," due to how the EndNote software interprets the "DATA" publication type in RIS. To correct this issue, you can either upgrade your software, or consult EndNote for assistance.

Other Bibliographic Software

Just click on Export > Citation > RIS. Your software will either import it automatically, or it will save a small citation file to your hard drive. Open your bibliographic software and look for an "Import" option in the "File" menu. In the dialogue box, point it at that file. There may be an additional menu that lets you specify the type of import; look for a filter labeled "RIS" or "RefMan RIS" or "Reference Information Systems."

Please note that RIS is a standard, but not all bibliographic software adheres to the standard. I.e., if you import a study citation into Zotero via RIS, it will call the citation a "Web Page," even though the RIS standard labels it a "Data file."

What fields were dropped in the revised MARC?

We removed the following elements when we switched from distributing MARC to MARC21 XML:

  • 035a: OCLC id
  • 490: series name
  • 505a: dataset names
  • 516a: number of datasets
  • 518a: time period
  • 522a: geographic coverage
  • 536a: funding agency
  • 536c: grant number
  • 567a: universe
  • 650/651: LC subject headings added by U-M Libraries

Sep 13, 2010

I need to deposit data in an archive as a requirement for a journal article and obtain a DOI. How do I do that?

ICPSR's Publication-Related Archive (PRA) is a self-archiving mechanism that facilitates the deposit of data supporting publications. Go to the ICPSR Deposit Form and select PRA as the archive for deposit. Then follow the instructions provided for entering descriptive metadata and uploading the data. Upon publication of the data you will receive a notification that includes the Digital Object Identifier to the data, which you can include in your article. If you need a DOI sooner, please contact to make a special request.

Note that the PRA requires a connection between the data and the published article, so please be sure to include in the metadata you provide the article’s citation and a DOI if available.

Sep 1, 2010

How do the batch export utilities work?

The developer utilities enable you to export your current search results to a standard format so that you can import the results into various software packages. Currently, we've enabled batch export of citations (as RIS or EndNote XML) so that you can import your search results into bibliographic software (perhaps to include in a report).

What other formats are available?

ICPSR is working on a variety of study-level exports, including DDI2, DDI3, Dublin Core, and RIS/EndNote XML (for the citation of the study itself). We plan to have these done by the end of 2010.

How can I get more than 500 results in the batch export?

We had to put a limit on how much one could export to prevent search engine crawlers from slowing down our site by repeatedly hitting export links that taxed the server a lot. Thus we instituted the 500 cap on batch exports. To get around that, just do the following:

  1. Copy the link of the export you want.
  2. Paste the link into a new browser window.
  3. Add the following text to the end of the link: &paging.startRow=501
  4. Press "return."

This will cause the export to have results 501-1000. Adjust the number to get more. We could add a drop-down menu to enable this, but then the search engine crawlers would ping it repeatedly.